If the Business Office is closed due to inclement weather or other emergency on the date and time designated for opening of bids, the bids will be opened at the same designated time on the next business day on which the Business Office is open.
PLEASE CHECK THE WHITE PLAINS CITY SCHOOL DISTRICT WEBPAGE FOR UP TO DATE CLOSINGS.
PROCEDURES MANUAL UPDATES:
VARIOUS PURCHASING FORMS:
Instructional Service Agreement Templates 2020-2021
PAYROLL SCHEDULE - Timepiece Updated 1-4-21
ACCOUNTS PAYABLE SCHEDULE
Expense Reimbursement Policy and Regulations #6830/6830R contains the details of approved conference expenses, the procedures and requirements for reimbursement. It is the employee's responsibility to read the policy and regulation prior to attending a conference. Once the conference/travel is complete, please submit completed forms with backup to the Accounts Payable Department for processing.
MILEAGE REIMBURSEMENT RATE:
Per IRS, effective Jan 1, 2021 .56 cents.
POLICIES AND PROCEDURES MONTHLY MEETINGS:
All meetings will be by zoom invite and will start at 9:30 am and run until 11:00 am (approximately). All meeting materials will be posted to this webpage.
Meeting Schedule 2020-2021:
September 29, 2020
November 20, 2020
January 28, 2020
March 18, 2020
May 27, 2020
Meeting Schedule 2019-2020:
Meetings will be on Thursdays at 9:30 a.m., located in the assembly room at Ed House.
October 3, 2019
December 5, 2019
January 9, 2020
March 19, 2020
May 14, 2020
TEXTBOOK AND BOOK DISPOSAL
Follett #877-899-8550 x 46303
Veterans of America: 800-775-8387 or pickupplease.org
Goodwill of New Rochelle: 914-633-0964
Salvation Army of White Plains: 914-949-2908
FIELD TRIP PROCEDURES & FILLABLE FORMS:
NYS PREFERRED SOURCE PURCHASING:
BIDS & CONTRACTS:
SW BOCES - Cooperative Bids
SW BOCES - Piggyback Bids
PNW BOCES - Cooperative Bids (COSER required)
South Hampton Piggyback Bids:
South Hampton Book Bid Expired 1/19/18 (Will not be rebid)
OMNIA Partners: TCPN (National IPA) & US Communities
Westchester County Contracts
Rockland County Contracts
Dutchess County Contracts
Cross Contracts (COSERS):
SHARED SERVICES GUIDE
WPCSD PREFERRED PURCHASING VENDORS:
RECYCLE TONER PROGRAMS:
BOCES PRINT CENTER:
MONTHLY SHREDDING TRUCK PICK UP SCHEDULE:
- The pick up of all shredding materials will be on the last Thursday of each month.
- Please coordinate pick up with your school's custodians, letting them know the total amount of bins or boxes you will have for pick up.